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Datenschutzerklärung

1. Introduction

VEJIN UG (limited liability, in formation) (“VEJIN”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website www.vejin.de, book an appointment, or use our services.
We process your data in accordance with the EU General Data Protection Regulation (GDPR) and applicable German data protection laws.

 

2. Data Controller

VEJIN UG (limited liability, in formation)
Oberbilker Allee 26a
40215 Düsseldorf, Germany
Email: info@vejin.de

 

3. Data We Collect

We may collect and process the following types of personal data:

  • Contact information: name, phone number, email address, postal address

  • Booking data: appointment details, selected services, payment method

  • Health-related information: only if necessary for medical treatments and provided voluntarily during consultation or booking

  • Technical data: IP address, browser type, device information, cookies, and website usage data (via Wix Analytics)

We collect this data directly from you when you contact us, book an appointment, or use our website.

 

4. Purpose and Legal Basis for Processing

PurposeLegal Basis (Art. 6 GDPR)

Booking and managing appointmentsPerformance of a contract (Art. 6 (1)(b))

Providing medical and cosmetic servicesPerformance of a contract; explicit consent for medical data

Communication via email or contact formLegitimate interest / contract initiation

Processing payments (Wix, PayPal)Performance of a contract

Legal record-keeping (tax, invoices)Legal obligation (Art. 6 (1)(c))

Website analytics and optimizationLegitimate interest (Art. 6 (1)(f))

Health-related data (special category under Art. 9 GDPR) is only processed based on your explicit consent and only to the extent necessary for treatment.

 

5. Data Sharing and Third Parties

Your data is shared only when necessary to provide our services or when required by law. We may share data with:

  • Wix.com Ltd. – website hosting and booking system

  • PayPal (Europe) S.à r.l. et Cie, S.C.A. – payment processing

  • Healthcare professionals within VEJIN – for treatment purposes

  • Authorities or accountants – where legally required

All partners are bound by GDPR-compliant data processing agreements.

 

6. Cookies and Tracking

Our website uses cookies and similar technologies to ensure proper functionality and to analyze website traffic.
You can control or disable cookies through your browser settings.
Further details are available in our separate Cookie Policy on the website.

 

7. Data Retention

We store personal data only as long as necessary for the stated purposes or as required by law.
Medical records and invoices are retained according to German legal requirements (typically 10 years for medical data and 6–10 years for business records).

 

8. Your Rights (under GDPR)

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict processing

  • Request data portability

  • Object to processing based on legitimate interests

  • Withdraw consent at any time (for data processed based on consent)

To exercise your rights, contact: info@vejin.de

You also have the right to lodge a complaint with the supervisory authority:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (LDI NRW)
Kavalleriestraße 2–4, 40213 Düsseldorf, Germany

 

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.
All online data transmissions are encrypted using SSL/TLS technology.

 

10. International Data Transfers

Our website is hosted on Wix.com Ltd. (Israel). Data may therefore be transferred outside the EU.
Wix ensures GDPR compliance through approved safeguards under Art. 46 GDPR.

 

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes.
The latest version is always available on our website under “Privacy Policy.”

Last updated: October 2025

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